Development Of An Information Retrieval System Using Tree-structured Clustering
[FRSC Benue State]

Quality improvement and cost reduction:
platform.
due to a central communication
v.        Use of Less Space for Record Storage: There will be elimination of much space used in storing records by introducing a computer storage media (disks) which can keep vast volume of information in a less space.
vi.
Speed Optimization:
This will eliminate the problems of time wasting in registering records, checking from one line to the next as well as preparing a revenue report which is faster than using manual process to do it.
3.3    Requirement of the proposed (new) System
In the real computer computational abilities, the new system would be required to carry out the following function for FRSC in Benue state.
3.3.1    Registration
In this section of the program, the system is expected to register owner of vehicle(s). To achieve this, the program would require the input of vehicle owners personal data which would include: plate number, Name, gender, address, local government, and phone, to mention a few.
3.3.2    Data Storage and Processing
The program is required to provide the FRSC of Benue State with an electronic database for the sole purpose of record keeping. The records are expected to be accessed faster and with ease, such that the traffic officers can perform their duties and store all the necessary data that is important for storage. The system having collected data both with respect to registration, is expected to store the data automatically into an electronic database and will be able to retrieve the already stored record when the need arise.
3.3.3    Data Security
Due to the importance of data, it has become very necessary to protect data from and destructive agents (Natural disaster, illegal access etc). The new system is required to define a strict level of security with respect to accessing the database information. For this reason, the program is designed in such a way that access to data would be achieved only through an authorized user.
3.4    The New System Design
Systems design can be define as the process of defining the architecture, components, modules, interfaces, and data for a system to satisfy specified requirements. Systems design could be seen as the application of systems theory to product development.
3.4.1    Process Design
Process design plays an important role in project development. In order to understand the working procedure, process design is necessary. We employed Data Flow Diagram tool for process design. Data Flow Diagram is the logical representation of the data flow in the system.