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An Online Book-bank Monitoring System
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3. 0 METHODOLOGY
3.1 Introduction
The chapter deals with methods of data collection that were used in the system study and design of the proposed system. An investigation of the current manual system was carried out in order to determine the requirement specifications for the book-bank monitoring system. Therefore the process of data collection involved identifying all the major activities and selective sampling to choose what activities should be considered for the development of the system. During the fact-finding process, the researcher used different techniques to study the existing situation.
3.2 Methods of data collection
The methods that were used in data collection included the following:
3.2.1 Interviews
This technique was used because;
1 . It gives you accurate information on what you are researching on.
2 . The researcher gets final results since it is collected from the main source of information.
3 . The researcher is able to ask all the questions and get all the answers at that moment, since there is direct contact.
4 . It allows the researcher to get more information through probing and observing non-verbal messages.
The researcher used interviewing as the method to obtain information from various stakeholders in the book-bank system within the University. These included the coordinator of the book-bank in the main Library and her assistant, three book-bank staff chosen from the three sampled book-bank units, three teaching staff members in charge of book-banks and six students
i . The book-bank coordinator; Here the researcher’s aim was to find out the role of coordination office in the running of the book-bank system, the process of securing books for the system and how the system ensures that the books purchased are properly used by the various book-bank units.
ii. Book-bank attendant; the researcher wanted to know how the attendants collaborate with the book-bank coordinator to ensure that all procedures of lending are followed. The researcher also wanted to know the process that borrowers go through to secure a book and what is required of the borrower, thereafter.
iii. Student; The researcher wanted to establish the convenience of the system to the users and particularly the students. This involved the ease of locating a book of one’s choice and the process of getting a book from the shelves.
iv. Lecturer in charge of the book-bank; the researcher aimed at establishing the linkage between the University library, the Faculty/department and individual book-bank units. This wanted to establish the power relations and the chain of command within the system.
3.2.2 Observation
The researcher observed the procedures that were being used in monitoring book-bank a ctivities, the ordering process and disbursing books to respective book-banks. The researcher also observed the loaning out books and receiving them back, acquiring books, processing transactions and tracking defaulters.
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ABSRACT - [ Total Page(s): 1 ]This project was aimed at developing an online book-bank monitoring system in Makerere University. The responsibility of monitoring book-banks in Makerere University is vested in the main library and is executed by the Bank-Bank section. It was intended to address the current problems encountered in using a manual system to monitor the activities of the book-banks. The study covered three book-banks namely;Faculty of Computing and IT, Faculty of Law and Department of Adult Ed ... Continue reading---
CHAPTER SEVEN - [ Total Page(s): 1 ]FINDINGS, RECOMENDATIONS AND CONCLUSION7.1 FINDINGS AND ACHIEVEMENTSThe newly developed online book-bank monitoring system as described in chapter five solves problems experienced using the file based manual system as it provides for quick data generation that saves time Security is catered for through access password for both the coordinator and the book-bank staff. The system is able to generate reports, which can be used for monitoring and decision-making. The system is user friendly, as it d ... Continue reading---
TABLE OF CONTENTS - [ Total Page(s): 2 ]LIST OF FIGURES 5 .1 Architectural Design 5 .2 The Context Flow Diagram of the Proposed System 5 .3 Level 1 Data Flow Diagram of the Proposed System 5 .4 Key to the Data Flow Diagram 5 .5 ERD of the Proposed System 6 .1 The Login form 6 .2 Book entry form 6 .3 Book-bank entry form 6 .4 All books in the book-bank system 6 .5 Books in the AECS book-bank 6 .6 Book defaulters 6 .7 Book Statistics 7 .1 MUK Library home page 7 .2 Book order form 7 .3 Borrower’s cardLIST OF TABL ... Continue reading---
CHAPTER ONE - [ Total Page(s): 2 ]The book-banks of all the faculties are under the general supervision of the main university library. Each Faculty and in some cases departments have book-bank units which are directly supervised by the University Library.The University library has recently created a database of library books that can be accessed online, where researchers, teaching staff and students can check the availability of a given book by following a link on the University library website. This system however has not been ... Continue reading---
CHAPTER TWO - [ Total Page(s): 3 ]Therefore it is not surprising that organizations, whose operations are information intensive, like libraries, have tried to incorporate information technology in their systems. Major world libraries have installed online public access catalogues (OPACs) since the late 1960s. The ability to search online databases half a world away has also been available to libraries since the mid-1970s; and during the 1980s libraries introduced microcomputers and compact disk technology. However the developmen ... Continue reading---
CHAPTER FOUR - [ Total Page(s): 1 ]System StudyThis chapter explores a critical analysis of the workings of the current system.4.1 DESCRIPTION OF THE EXISTING SYSTEMThe monitoring system that exists is highly manual. The library currently has a database that contains a list of all books disbursed to each book-bank, but this is hardly used in the monitoring process since it cannot be accessed online. Monitoring is done using the traditional methods, which involves the use of paper i.e., Paper work based contrary to modern computer ... Continue reading---
CHAPTER FIVE - [ Total Page(s): 11 ]Level 0 Data Flow DiagramFigure: 5.1 Architectural design ... Continue reading---
CHAPTER SIX - [ Total Page(s): 4 ]LOGIN SCREENFigure 5.1 Login screen5.3.2 BOOK ENTRY FORMFigure 5.2 Book Entry form ... Continue reading---
REFRENCES - [ Total Page(s): 1 ]1 . Main Library Sections, the book-bank section; Makerere University website, available online (retrieved on 19/10/2005 from http://www.makerere.ac.ug/library) 2 . Slade, A.L. (1999). Delivery Library Services at a Distance: Case Study at the University of Washington: (4): Journal of Library services for Distance Education 2 2-4.3 . Holly H.R (1999). Library Support for District Learning Program: A distributed model: T . (1) 4 –5. he Journal ... Continue reading---
