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An Online Book-bank Monitoring System
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System specification and design
This chapter details the functional and non-functional requirements of the proposed system
5.1 REQUIREMENT SPECIFICATIONS
5.1.1 USER REQUIREMENTS FOR THE PROPOSED SYSTEM
The system should:
i . Be able to display the list of books in the entire database to the users as per their access rights and privileges.
ii. Have user-friendly interfaces and user guides understandable by people of average computer skills.
iii. Be robust enough so that users cannot corrupt it.
iv. Be able to handle more than one user.
v . Be maintainable by persons of average computer skills, with no knowledge about software used.
vi. Be able to evolve without damaging existing system.
vii. Have the capacity to handle expansion.
v iii. Be friendly to both users and administrators.
5.2 SYSTEM REQUIREMENTS
5.2.1 FUNCTIONAL REQUIREMENTS
i . Storing and retrieving information on users.
ii. Storing and retrieving book information.
iii. Maintaining and manipulating records in system database through function like data entry, editing, deletion and reports.
iv. Create pre-designed reports on a regular basis.
v . Store and retrieve records of all transactions of the various book-banks.
vi. Validate input data
vii. Carry out parallel manual operations
5.2.2 NON FUNCTIONAL REQUIREMENTS
i. The system should be fast enough to satisfy the users.
ii. The system will authenticate all users by username and password before getting access to resources.
iii. The system should be available at any time of the day so that the searching individual is able to search at his/her own convenience
iv. The system should be accessible on the Makerere University intranet as well as any other place where there is Internet.
v . The system should be maintainable by an individual with average computer capabilities. Data input, modification and elementally logical streamlining should be done using online prepared forms that will be friendly and robust enough for the user to manage with minimal possibilities of causing mistakes.
vi. The system shall have appropriate menus from which the user will make selections for the required functions.
vii. The system shall have a user-friendly interface, which can be easily leant and used in a short time.
viii. System should be protected from abuse by unauthorized users
ix. The system shall be able to present output in an orderly manner.
5.2.3 USER SPECIFICATION
The user of the system is expected to:
i. Posses basic knowledge on how to use electronic data processing
ii. Be familiar or able to familiarize with the terminologies used in the library.
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ABSRACT - [ Total Page(s): 1 ]This project was aimed at developing an online book-bank monitoring system in Makerere University. The responsibility of monitoring book-banks in Makerere University is vested in the main library and is executed by the Bank-Bank section. It was intended to address the current problems encountered in using a manual system to monitor the activities of the book-banks. The study covered three book-banks namely;Faculty of Computing and IT, Faculty of Law and Department of Adult Ed ... Continue reading---
CHAPTER SEVEN - [ Total Page(s): 1 ]FINDINGS, RECOMENDATIONS AND CONCLUSION7.1 FINDINGS AND ACHIEVEMENTSThe newly developed online book-bank monitoring system as described in chapter five solves problems experienced using the file based manual system as it provides for quick data generation that saves time Security is catered for through access password for both the coordinator and the book-bank staff. The system is able to generate reports, which can be used for monitoring and decision-making. The system is user friendly, as it d ... Continue reading---
TABLE OF CONTENTS - [ Total Page(s): 2 ]LIST OF FIGURES 5 .1 Architectural Design 5 .2 The Context Flow Diagram of the Proposed System 5 .3 Level 1 Data Flow Diagram of the Proposed System 5 .4 Key to the Data Flow Diagram 5 .5 ERD of the Proposed System 6 .1 The Login form 6 .2 Book entry form 6 .3 Book-bank entry form 6 .4 All books in the book-bank system 6 .5 Books in the AECS book-bank 6 .6 Book defaulters 6 .7 Book Statistics 7 .1 MUK Library home page 7 .2 Book order form 7 .3 Borrower’s cardLIST OF TABL ... Continue reading---
CHAPTER ONE - [ Total Page(s): 2 ]The book-banks of all the faculties are under the general supervision of the main university library. Each Faculty and in some cases departments have book-bank units which are directly supervised by the University Library.The University library has recently created a database of library books that can be accessed online, where researchers, teaching staff and students can check the availability of a given book by following a link on the University library website. This system however has not been ... Continue reading---
CHAPTER TWO - [ Total Page(s): 3 ]Therefore it is not surprising that organizations, whose operations are information intensive, like libraries, have tried to incorporate information technology in their systems. Major world libraries have installed online public access catalogues (OPACs) since the late 1960s. The ability to search online databases half a world away has also been available to libraries since the mid-1970s; and during the 1980s libraries introduced microcomputers and compact disk technology. However the developmen ... Continue reading---
CHAPTER THREE - [ Total Page(s): 2 ]3.2.3 Document reviewThe researcher also looked at the available relevant literature like list of books in the database, order lists, invoices and correspondence documents with book-bank units and faculties/departments. Also reviewed were lists of Book-Bank users who borrow books, library files, registration records, rules and regulations and procedures of borrowing and returning books.-The main library keeps a record of all books bought and disbursed to different book-banks. These books are rec ... Continue reading---
CHAPTER FOUR - [ Total Page(s): 1 ]System StudyThis chapter explores a critical analysis of the workings of the current system.4.1 DESCRIPTION OF THE EXISTING SYSTEMThe monitoring system that exists is highly manual. The library currently has a database that contains a list of all books disbursed to each book-bank, but this is hardly used in the monitoring process since it cannot be accessed online. Monitoring is done using the traditional methods, which involves the use of paper i.e., Paper work based contrary to modern computer ... Continue reading---
CHAPTER SIX - [ Total Page(s): 4 ]LOGIN SCREENFigure 5.1 Login screen5.3.2 BOOK ENTRY FORMFigure 5.2 Book Entry form ... Continue reading---
REFRENCES - [ Total Page(s): 1 ]1 . Main Library Sections, the book-bank section; Makerere University website, available online (retrieved on 19/10/2005 from http://www.makerere.ac.ug/library) 2 . Slade, A.L. (1999). Delivery Library Services at a Distance: Case Study at the University of Washington: (4): Journal of Library services for Distance Education 2 2-4.3 . Holly H.R (1999). Library Support for District Learning Program: A distributed model: T . (1) 4 –5. he Journal ... Continue reading---
