The Impact Of School Records On The Administration Of Senior Secondary Schools
[A CASE STUDY OF LORIN SOUTH LOCAL GOVERNMENT AREA OF KWARA STATE]

Aid teachers in getting acquainted quickly with new students provide information necessary for parent conferences serve as a basis for reports to other schools, college, and prospective employers. Serve as record, for archival purposes.
Realizing that education is a continuous process, it becomes necessary also that cumulative record should be based under the assumption of continuity in education with each level of education receiving useful information on every student to function efficiently in the next class. However, a good cumulative record, according to Anderson and Van Dyke (1963), must provide the following information:
a.    Scholarship interms of grades received by the student achieved in the school
b.    School progress
c.    Attendance
d.    Endurance and withdrawal, home condition and family history, intelligence test result, social and character ratings, and health history.
The permanent records: The permanent record is an official record of student record which is permanently kept in school for reference purposes even after the student might have left the school as a result of dismissal, withdrawal, or graduation.
A good permanent record on any student should produce the following information:
a.    Name of student
b.    Year of attendance
c.    Grades obtained in every subject while in school
d.    Date of graduation, withdrawal or dismissal
A close examination of the student permanent record in school should show that it is similar to the cumulative record usually kept on all students in schools.
    It is thus becomes necessary that in keeping the two records, care should be exercised in order to avoid unnecessary duplication of information. Although the permanent record is not frequently used by teachers and counselors, hence, it is advisable that efforts should be made to ensure its security in the principal’s office.
    It is also recommended that a duplicate sets of permanent records of students are kept entirely in a different building in case of fire accident or any other kind of mishap.
2.2.2    Records on School Properties
    There are various properties owned by every school, such properties usually include land, buildings, furniture, office equipment’s, audio-visual aids, writing materials; and money. Since the school properties belong to the public, it becomes necessary for principals to ensure that proper and adequate records are kept on every item in the school under their control.
    Under no circumstance should any of the school properties be converted or kept in private control. The principal should be ready at all time to give an account of his stewardship whenever the request is made by either the ministry of education or school board member or by both.
The records on school properties is also include e.g the following
a.    National Policy on Education (NPE) is a policy formulated by a government to promote education across the country. The policy covers early childhood, primary (elementary), secondary, and higher education. It also includes adult and non-formal education, technical and vocational education, distance education educational service, planning, administration and supervision, and financing education.
b.    School cash book: A school cash book is a system that helps organize school finances. It is a simple record that details all payments made and income received. It show receipt of items and all expenditures. This book is kept with the accountant or clerk in the absence of a school treasurer.
c.    School stock book: the school stock book shows the current supply of equipment and other materials in the school. It is usually divided into two parts. The first part showing the consumables items (chalk, dusters, diary, registers, etc) and the other are showing non-consumable items (furniture, television, tape recorders, sporting and athletic equipment etc). It contains name, date of supply, and expiring dates of goods supplied, if applicable.
d.    School timetable: A school timetable is a table used for coordinating four basic elements (Students, teachers, subjects, and time slot, otherwise called periods) in a school system
e.    Transfer and leaving certificates: Transfer and leaving certificates are the forms approved by the zonal inspector of education and signed by the head teacher at the request of parents to permit their children to leave one school to attend another as a result of a parents work transfer, etc.
f.    Visitor’s book: The purpose of a visitor’s book is to keep records of the names and addresses of visitors, date and time of visits purpose of visits and who the visitor requested, to visit. This book is kept by the head teacher or his or her assistant.
g.    Syllabus: A syllabus is an outline and a summary of topics to be covered in a school. A syllabus for a certain subject is often set out by an examination body such as the West African Examination Council (WEAC) who conducts, supervises and controls the quality of examinations for uniformity
h.    Curriculum: A curriculum is the set of subjects and their content offered at a school. A curriculum is prescriptive and is based on a more general document that which specifies what topics must be understood and to what level to achieve a particular grade or standard in an educational system
i.    Log book: A log book is an important official record kept to track significant happenings that take place in the school such as the death of students and staff, dates of resumption and closing of the school term, staff and student misbaviour, etc.  The head teacher keeps this book safely secured and must be presented to the Ministry of Education or School Board upon request.
j.    Staff and student movement book: the staff and student movement book details the entry and exit of staff and students in a school.