The Impact Of School Records On The Administration Of Senior Secondary Schools
[A CASE STUDY OF LORIN SOUTH LOCAL GOVERNMENT AREA OF KWARA STATE]

2.3    Impact of School Records on the Performance of Students
    Impact of school records on the performance of students are important tools for effective and efficient organization and administration of the school for documenting the planning and implementing of appropriate course of actions allowing proper monitoring of activities tasks. Records are important because they serve as major information tools that sustain the school and aid in achieving educational goals and objectives. Impact of school records on the performance of students restore teaching competence and maintain the trends in the history of teaching and learning processes.
2.3.1    Student Progress Report: The reports on students achievement. The progress report is the most important and should provide for weekly, monthly, or periodic records of the class students achievements. Broad summary of the students’ progress, at least two times in a term, and terminal progress report showing both the academic scores and grades on effective domain as well. This record is general to both primary and post-primary institution.
Essentially, the progress report card should be maintained at the primary school level, and should contain the following:
Personal information about the pupils former studies, periodic reports on attendance, punctuality, student’s behaviour, and class progress. This eventually become matters of office record and the date shown or the forms are constantly referred to as subject for study and report:
i.    to ensure that accurate and proper record of each student’s achievement and growth during his/her school days are kept
ii.    to ensure that up to date information on any school matters or student’s are made available to users when requested for
iii.    to facilitate research activities that will promote efficiency and effectiveness of the school system
individual cumulative record card: This is a continuous record or a combination of records that contain compressive information about a student. It provide a summary of a student’s academic progress in school and also include the student’s name, age, date of birth, date of admission, family background, social or extracurricular activities etc.   
2.3.2    Student Health Record
    The term student health record means those records maintained by the school for each student which provides relevant information about the physical, developmental intellectual, personal, social and environmental factors which affect the student’s health and education. Such information can be useful to school personnel in helping to make decisions about the individual student’s school program.
    A student record system needs to be established in each school district for collecting organizing and maintaining information about students in an orderly, effective manner. School health personnel should participate in the development of both the health record and the record system procedures. All school health record should be considered  as part of the district record system and must be retained in the school district for a legally required period of time.
    A student health record containing information which is accurate, pertinent, objective and useful constitutes a method to serve the student’s health and educational interests.
    The task of gathering, organizing and maintaining health information about all students is a demanding one. An orderly and efficient procedure must be established as part of the district’s program of student record management. Discretion and good judgement on the part of the professional staff must be exercised. Every time you visit the student Health center, your health care provider enters information about the care you receive in your medical record. For example, your medical record may include your lab or X-ray reports, information about your prescription medications, or a physician’s notes about your illness or injury. Trained professional staff in the Health Information Management (HIM) department make certain that you medical records are up-to-date, complete, and available to you. Because the federal laws HIPAA and FERPA require us to keep you health information confidential, student Health stores your health record in a technologically state-of-the-art electronic health records (HER) system. the HER system both secures the privacy and confidentiality of your protected health information (PHI) and ensures your easy access to it.
    Laws Around the Release of Health Records student health adheres to both state and federal laws that protect the confidentiality of your medical records. Federal law only allows the student health center to release your protected health information  (PHI) to anyone (including parents and faculty) with your expressed written permission, except under certain very rare circumstances. The Family Educational Rights and Privacy Act(FERPA) and the health insurance portability and accountability Act (HIPAA) govern the release of students medical records. The student health center only releases a student’s medical records to parents or guardians in two cases.
-    If the student is under the age of eighteen
-    If the student gives written consent for release