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Record Management Of Archival Material
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CHAPTER ONE
1.0 INTRODUCTION
Records management has been defined
as a programme to control the creation, practical use, maintenance,
storage, protection and disposition of documents.
Records management
also means the care and administration of records from time of creation
till such records are permanently preserved in the archives.
Records management programme deals with records throughout their “life cycleâ€. The records life cycle has three distinct phases:
i. The active or current phase;
ii. The semi active or semi current phase;
iii.
When the records go out of regular use with perhaps minimal or
occasional referencing and the inactive, non-current, dormant or
archives phase, when the records are due for permanent preservation.
“Archivesâ€
has been defined as those records of any public or private institution,
which are adjudged worthy of permanent preservation and conservation
for reference and research purpose and which have been deposited or have
been selected for deposit in an archival institution. Records may be in
the forms of books, papers, maps, photographs or other documentary
materials, regardless of physical forms or characteristics, made or
received by any public or private institution in pursuance of its legal
obligations or in connection with the transaction of its proper
business.
According to Maclean e.g. (1995:32), “A record is a
collection of related data or words treated as a unitâ€. Records
management first took place at the National Archives in the United
States of American in an attempt to improve records keeping method which
were in chaotic condition. In many government departments and agencies;
viola (1992) stated that a voluminous records were created without any
organized plan for their disposition after the Second World War.
Therefore,
the National Archives, in order to improve management of records,
inaugurated “Records Administration programmes†on records disposition
in the Federal Government Agencies. It became the schedule for the
retention and disposal of records. After the second phase of the
programme, “Record Administration†changed to “Record Managementâ€
chatfield (1968).
Furthermore, record management spread from the
United States of America to other countries like Great Britain, Canada,
and Scandinavian Countries, according to Bissonetter (1975). In Nigeria,
it started as early as 1914, when the colonial office issued some
guidelines in the management of records.
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ABSRACT - [ Total Page(s): 1 ]This work is aimed at identifying the records management of Archival materials. The purpose of this work is designed to identify the various records management of Archival materials in the management of the Imo State Archives Owerri and to find out the causes of records deterioration and its solution. The data used for the research were collected by the use of questionnaire and interview method supplemented by literature search by the researcher, frequency/percentage tables were used for data pr ... Continue reading---
