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Problem Of Records Management In Institute Of Management And Technology
[A CASE OF ENUGU STATE]
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CHAPTER ONE
1.1 BACKGROUND OF THE STUDY
Over the years, many
methods of records keeping have been applied in running organization but
one thing that has remained relatively constant in modern management
has been the management needs for information.
Management requires
information/records about products, personnel, finance, customers and
when called for, they need them promptly to speed the work of the busy
executors (Elendu 1983)
Modern society depend much upon records.
Business organizations, government ministries, Educational Institution
and social institutions depends upon information for the existence. In
the modern business offices in Nigeria, contracts, letters, memoranda,
invoice, cheques, vouchers, price lists, catalogues, cost analysis
statements, personnel reports constitutes records that have to be
preserved for future references.
Also, Educational institutes keeps
records of their students names, address and even results of
examinations taken either passed or failed, letters, transcript,
reports, particulars of students.
All these records should be kept in
the most appropriate and convenient methods to fasten their retrieval
when needed. All sorts of records are recovered by the institution
working day.
There is no doubts that if these records are not
properly taken care of, the whole records office space will be flooded
with papers and there will be no working space kept. This situation will
then give rise to problems in records management. Records management
ensures that important documents of the institution are retained and
protected against damage, loss and unqualified assessments. Un-important
and useless ones should be destroyed or discarded. Hence (Thelma 1990),
the main purpose of record management is to eliminate papers that are
temporary useless without delay and to identify and protect important
documents of the institution.
In every institution today, the key
question asked are; What type of records should be kept? How long should
it be kept? What is the mode of their destruction? This project
therefore will try to proffer answers to these problems.
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ABSRACT - [ Total Page(s): 1 ]Record management is the making use, control and disposition of records. So that the system works efficiently and economically.Business organizations, government ministry, educational institutions and social institutions depend upon records for their existence. There are several problems that stand in the way of achieving an efficient and effective records management in institution of higher learning.In view of this, the researcher decided to identify some of these problems of records management ... Continue reading---
