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A Study Of The Sociological Factors Affecting Professional Secretarial Career In Nigeria
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SOUND/NOISE CONTROL
Noise is known to have detrimental effects on the physical and mental
mechanism of individuals. Secretarial work cannot be carried out
efficiently if there is a constant interruption. Slamming of doors,
sounds of footsteps on floor have remarkable influence on the moral and
level of performance of secretarial careers.
SAFETY MEASURE
S.Mills
and O. Standing ford has this to say; the health and safety at work act
(19974) requires an employer to provide employee with a written
statement of policy of the organization and arrangements pertaining to
health and safety at work.
Every office should have a first aid kit the staff should be prepared in case of fire outbreak.
OFFICE
In every well organized business there is the need for the record of
its activities to be kept and protected. Office is where such activities
are carried out and its record kept. The term office was first defined
by Geoffery Whitehead, as a room or building where clerical processes
are carried out to start, develop and control the many activities of
business.
Ronald Warson et al, defined office as the place where information is received, sorted, acted upon, filed and passed on.
Many organization have been said and written about the best way to
ensure secretaries high performance on the job function and many people
have argued that those secretaries have to be adequately motivated, in
order to ensure effective job performance on their part. They outlined
such motivational incentives as increasing salaries and wages, provision
of certain social amenities such as free medical facilities, ensuring
adequate recognition on the secretarial parts. All these motivational
incentives would not increase the productivity of the professional
secretarial career in Nigeria.
FUNCTION OF AN OFFICE
With
the growth in information requirements and developments of processing
techniques which gives the office an increasing important position in
the enterprise, the functions of an office have drastically increased.
Receiving
information: One of the main function of an office is to receive
information. These can be inform of orders, letters, fox, telephone
calls, e-mails and reports from the various parts that the business
covers etc.
Recording information: Information’s are recorded in the
office as they come in such information record are; faxed messages phone
calls, memoranda as well as other messages contained in there are
recorded by the office for current and future use.
Arranging
information: information received and recorded are arranged in the
office for management use. This brings the need for the information to
be arranged to meet the requirement of the organization.
Giving
information: since the office accumulates information of various kinds
and shapes and since it is in the office that information is arranged in
the form that organization require to give out this information to
people who need them eg the prizes and weights of some goods, date,
time and venue of examination such as WAEC, JCE etc.
Safeguarding
information and Assets: It is the duties of an office work specially,
“secretaries†to ensure the safety of the information so that it can be
given out when needed. These information safeguard are; computers,
photocopying machines, fax machines etc. these assets must be safeguard
against fire outbreaks, thelf and other hazards.
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ABSRACT - [ Total Page(s): 1 ]The aim of this research work was to find out how aid what type of sociological factors that affect professional secretaries in their career. Secretaries and their bosses were selected from different organizations as well as the student secretaries of the Rivers State University of Science and Technology and those of the college of education both in Port-Harcourt metropolis. The instruments used in this study were questionnaire and face to face oral interview. These were administered to the samp ... Continue reading---
